MANAGEMENT POSITION DESCRIPTIONS
General Manager:
Responsible for the overall management and execution of the fueling
service which Allied will provide at any particular airport. These
duties include the planning and the overseeing of the into-plane fueling
operations, fuel storage and distribution system, equipment maintenance,
GSE operation, and any auxiliary services that may be a part of the
contract. Monitor and direct the location’s operations, maintenance,
accounting and purchasing activities. Act as the primary interface with
the management team for the airlines, Airport Authorities, City
Department of Aviation, or any other customers at the local and
corporate levels. They will assist the corporate HR and Operations
department with preparing labor negotiation strategies. The GM would be
responsible for preparing and ensuring adherence to the annual budgets.
In addition, they would be responsible for the maintenance and updating
of the company’s Federal, State, Local and airport environmental plans,
as well as the company’s overall safety training and OSHA programs.
Administrative Manager:
Reports directly to the General Manager and is responsible for all
administrative, bookkeeping and accounting functions. They will be
responsible for budget entries and revue billing. In addition, they will
oversee the hiring and processing of all union personnel. Acts as the
primary interface with the local Airport Authority in processing
personnel for restricted area access. Responsible for all employee
records and administration of workers;’ compensation, employee medical
and insurance matters. They will also interface with workers’
compensation carriers and the Corporate Human Resources Department of
Allied Aviation. Oversee the payroll function, maintain personnel
records and account and distribute all paychecks to each department when
received.
Accounting Clerk(s):
Report directly to the Administration Manager and perform data entry
functions in line with daily inventory control procedures, prepare
fueling reports and ensure accountability. Perform all payroll data
entry functions for weekly transmittal to Allied corporate. Maintain
employee attendance records and enter all accounts payable invoices. In
addition, they will maintain all of the required records for the above
mentioned functions.
Operations Manager:
Reports directly to the General Manager and is responsible for the
day-to-day management of all aircraft fueling personnel and operations,
including recruitment, screening, hiring, and staffing of full-time,
part-time fuelers, and fueling supervisors. In addition, they will
schedule manpower needs, ensure fueling safety and quality control
measures, comply with regulatory and airline regulations, and act as the
liaison for day-to-day airline and union activities. Assist the General
Manager in formulating labor negotiations and strategies, as well as
ensure compliance with all FAA, airline and local rules and regulations.
Duty Manager(s):
Reports directly to the Operations Manager and is responsible for
overseeing of the daily into-plane operation including manpower,
staffing and discipline. He is the primary contact for the airlines for
any problems or issues that may occur during his shift and for the all
other areas of the operation during the off hours. This individual will
organize and safety meetings and assist the Operations manager with any
other requests.
Safety & Training Manager:
Reports directly to Operations Manager and is responsible for the
coordination of the indoctrination and training of all personnel. They
will be responsible for the scheduling and activities of all trainees
and will maintain all training records and airline fueling manuals. The
manager’s primary interface for allied with airlines, FAA and local
operations personnel who review training, procedures, safety, quality
control, equipment maintenance, and record keeping. They will act as the
primary disciplinary officer. In addition, they will be responsible for
developing and administering the company/union safety programs and
overseeing the annual recurrent training program for all airlines.
Safety & Training Instructor(s):
Reports directly to the Safety & Training Manager and is responsible for
training new employees and recurrent training for all current employees.
They will also be responsible for recurrent training of all personnel to
ensure that all employees are current with all requirements, regarding
fueling and safety.
Operations Supervisor(s):
Reports directly to the Duty Manager and are responsible for
coordinating the activities of the lead fuelers and fuelers in
performing all into-plane and GSE fueling services. They are the primary
interface with airlines shift managmenet and the Allied duty manager.
They are mobile arm of the operation, responsible for disseminating the
instructions to fueling personnel and monitoring their activities to
ensure that all flights are fueled in a safe and timely manner. They
make spot assignment changes to optimize manpower and equipment
utilization in an ever-changing workflow. Ensure that all personnel are
complying with ATA 103, OSHA procedures and airline regulations. They
are also responsible for ticket accountability for their shifts and
account and distribute all paychecks when received.
Fueling Coordinators/Dispatch:
Reports directly to the Duty Manager and is responsible for coordinating
aircraft fuel requirements, with supervisors, lead fuelers and or
fuelers for optimizing efficient utilization of assets and personnel,
updates airline scheduling data, and generates individual aircraft load
slips as required.
Maintenance/Tank Farm Manager:
Reports directly to the General Manager and is responsible for the
day-to-day management of maintenance personnel, fueling vehicles, and
tank farm/fuel system operation, personnel, and maintenance supervisors,
PMQC (Preventive maintenance and Quality Control) of fueling assets,
procurement of all Into-Plane and Tank Farm replacement parts, manpower
scheduling of the tank farm and maintenance employees, vehicle safety,
compliance to regulatory and airline specifications, produce quality
control, and maintenance records.
Control/Tank Farm Supervisor(s):
Reports directly to the Maintenance and Operations Manager and is
responsible for the receipt and dispensing fuel in the tank farm,
maintaining the day-to-day staffing for fueling operations. Schedules
pipeline receipts and fuel system distribution. Maintains proper
operations fuel levels in all tanks and interacts with pipeline
personnel. In addition, they are responsible for product quality through
continuous monitoring and testing. They are the point of contact for all
fueling operations and line personnel.
Environmental Coordinator:
Reports directly to Maintenance/Tank Farm Manager and is responsible for
all environmental activity. They act as a liaison with the airport and
environmental regulatory authorities to insure compliance with all
applicable regulations. Additionally, he is responsible for all
maintenance training and record keeping.
Inventory Control & Analysis Supervisor:
Reports directly to the Maintenance/Tank Farm Manager and is responsible
for the purchasing control, inventory and distribution of all parts for
the Maintenance Department.
Maintenance Supervisor(s):
Reports directly to the Maintenance/Tank Farm Manager and is responsible
for the day-to-day supervision of maintenance personnel, fueling
vehicles and tank farm/fuel system operations. Conducts maintenance
safety and training classes, instructs technicians utilizing on-the-job
training, ensure all maintenance and quality control records and are in
compliance with ATA 103 and airline specifications. Duties also include
inventory control and procurement of all Into-Plane and Tank Farm
replacement parts.
